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  • Writer's pictureJhelum Anikhindi

Top 10 Time-Saving Tools (mostly free) for Small Businesses

Updated: Oct 20, 2023

In today's digital era, small businesses have a plethora of tools at their disposal, designed to streamline operations, enhance productivity, and, most importantly, save time. As every entrepreneur knows, time is a precious resource that, when used efficiently, can provide a competitive advantage. Let's dive into the top 10 Time-Saving Tools that every small business should consider incorporating into their daily operations:


1. Trello

Purpose: Task Management

Available for FREE


Trello's card and board system makes project management intuitive and visual. Teams can collaborate on tasks, set deadlines, and monitor progress with ease. The drag-and-drop interface ensures that managing and prioritising tasks is a breeze.


2. Zoho Books

Purpose: Invoicing & Sales Management

Available for FREE (limited features)


Zoho Books offers easy accounting with a desktop and mobile app version to help you add customer details, create invoices - one time and recurring, record payments, and more to help you keep your business finances in one place. You can also connect your bank accounts, payment gateway like Razorpay to collect payments through the invoices, and credit cards. It can also help you file your GST returns.


Did you know? If you are a registered GST business, you get access to a freemium version to Zoho Books from the GST portal.


3. WIX

Purpose: Websites

Available for FREE (limited features)


Wix is a great plug and play tool for creating free websites hosted on their platform. Their paid plans are reasonable and pocket friendly for small businesses to keep the monthly/ yearly costs low. They have a host of templates and add on apps to create your portfolio, e-commerce website, or sell event tickets too!


4. Calendly

Purpose: Scheduling

Available for FREE (limited features)


Gone are the days of back-and-forth emails trying to find a suitable meeting time. With Calendly, you can share your availability, allowing clients or colleagues to pick a time that works for both parties.


5. Copy AI

Purpose: AI assisted Content Writing

Available for FREE (limited words)


Copy AI offers various preset formats for content writing from emails to social media copies. You can prompt the keywords, the tone of the copy and customise the output to your requirement.


6. Google Workspace

Purpose: Collaboration and Productivity

Available for FREE (For custom domains - you have to purchase)


From Docs and Sheets to Drive and Meet, Google Workspace offers a suite of tools designed for collaboration. Multiple team members can work on documents simultaneously, and all data is stored securely in the cloud.


7. HubSpot CRM

Purpose: Marketing, Sales, and Customer Service

Available for FREE (limited features)


HubSpot CRM offers an all-in-one platform for customer relationship management (CRM), marketing automation, and sales. Its intuitive interface ensures that businesses can manage leads, customer interactions, and marketing campaigns effectively.


8. Buffer

Purpose: Social Media Manager

Available for FREE


Buffer helps you plan and schedule all your social media content in one place to ensure you don't lose out on consistency and save both time and money.


9. Pexels

Purpose: Copyright Free Media

Available for FREE


Pexels has a large inventory of copyright free images, videos, and audio that can help you build your website, social media, and other branding materials. The files can be downloaded in various sizes and formats as per your requirements, and you can also donate to the artists you like or wish to thank for their work.


10. Canva

Purpose: Graphic Design

Available for free (limited features)


Not every small business can afford a dedicated graphic designer, and that's where Canva comes in. This user-friendly platform offers countless templates for everything from social media posts to presentations, making professional-quality design accessible to all.


Final thoughts 10 Time-Saving Tools


Time is money, especially in the world of small businesses. Leveraging these tools can dramatically increase productivity, allowing businesses to focus on growth and innovation. By investing in efficient and effective tools, small businesses not only save time but also position themselves for success in a competitive landscape.

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